Bank Lockbox BAI2 File Processing

Increase BAI2 Lockbox File Automation

Many modern ERP systems have a lockbox module that supports auto processing of BAI2
lockbox files. BAI2 files are manually keyed by bank employees. Many modern ERP systems
are capable of auto posting cash from a BAI2 file using their lockbox functionality. Typical
automation results are 60 to 75% straight through processing. The remaining transactions
must be manually reconciled in the ERP system to post the cash with the associated
remittance advice. The most common cause for not achieving higher automation is that
“customers pay with the wrong number.”

ERP Systems typically require an invoice number to auto apply cash. Customers pay via
purchase orders, concatenated invoice numbers, shipping numbers and miss residual invoice
numbers.


Eliminate manual reconciliation of BAI2 files:

  • Cforia's Auto Cash Application Software pre-processes bank BAI2 files and matches against
    your ERP's GL to identify numbers that will not be auto processed.
  • Cforia matching algorithms look up and replace incorrect numbers with the proper invoice
    numbers that can be auto posted. As an example, you have a customer who pays by PO
    Number and your ERP system requires an invoice number. In this example Cforia's system uses
    the customer PO Number to find the correct Invoice number.
  • System can match across ERP system modules including Sales Order or SD to increase
    matching of customer numbers.
  • Auto coding of customer short pays.
  • Reconcile and approve a batch of cash for posting from a workstation that has optimized
    workflows prior to posting into the ERP.
  • Supports multiple sites and ERP systems including SAP, Oracle, PeopleSoft, Baan, Lawson, JD
    Edwards, BPCS, MAPICS, Microsoft Dynamics NAV, QAD and many more.

Key Features:

  • BAI2 Lockbox File Format
  • Achieve 90-95% Automation
  • Increase Productivity 100%
  • Auto-Matching GL Entries
  • Auto-Matching SD Entries
  • Automate Deductions Coding
  • Real-Time Data Integration

North America Bank Lockbox BAI2 File Processing

Testimonial
<< “There are many companies
who promise productivity gains.
Cashbook actually delivered a
50% reduction in headcount."

- Anthony Coleman
Director Financial Systems
Exide Corporation
Testimonial
Cash Application:
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